IPAFFS Declaration Safeguarding your goods flows to the UK

With offices in both the UK and in the EU, KGH is well set to even out the additional complexity of the IPAFFS declaration. KGH IPAFFS declaration service ensures a smooth flow of goods and efficient handling of the entire import clearance process.


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What you gain:

Smooth border crossings
Your goods flows will be safeguarded by KGH’s end-to-end overview of the customs process, which enable fast reactions and correct, efficient handling.

Improved compliance and risk mitigation
KGH’s experienced personnel helps you avoid costly fines and risks for unplanned disruptions in the supply chain by making sure your documents (e.g. the Export Health Certificates) are correct.

Care-free service with a single point of contact
You get a frictionless experience without the need to invest in fixed capacity and extensive training of your staff.

What is IPAFFS?

As a consequence of Brexit, DEFRA, the Department for Environment, Food & Rural Affairs, that is responsible for goods of animal origin that are imported from the EU or other customs unions to the UK, has introduced the new Import of Products, Animals, Food and Feed System (IPAFFS).

From 1st January 2022 the application in IPAFFS will replace the formerly used system of the EU called TRACES. In the first phase, you will only need to submit a pre-notification without a Health Certificate to DEFRA. Phase two, which starts 1st of July 2022 will be more complex. Then Health Certificates needs to travel with the goods and also be submitted to DEFRA through the IPAFFS platform.

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The service you receive:

KGH IPAFFS declaration services is performed in parallel with your import declarations and includes everything needed for your goods to reach their destination in the UK, smoothly and without delay, you get:


Checking Export Health Certificate for EU

KGH will validate the Export Health Certificate and pre-notify border control within the stipulated timeframe.

Handling of import as well as IPAFFS declaration

KGH are committed to providing a comprehensive Customs Clearance experience including all services for additional requirement like IPAFFS Declaration.

Communicating with the authorities

KGH manages all communications with the authorities and makes sure the correct information is available at the right place, in time – preventing problems before they occur.

Control of customs end-to-end

With offices and capacity both in the UK and EU, KGH is in the best position to handle the new requirements efficiently and stay in control of the entire import process for their customers.

Exploring digital opportunities

KGH can act as your single point of contact for a full overview of the customs clearance process, with the possibility to automate the data flow for smoother processing and reduced risk for errors.

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Related services:


KGH together with Maersk can help optimize your supply chain performance, end-to-end.


KGH together with Maersk can help you re-think your sourcing strategy to gain competitive advantages and optimise cost of goods sold.


Utilize KGH digital capabilities to further enhance process efficiency.


KGH can help you align to the new commodity codes in effect 2022 to ensure a smooth flow of goods and compliance after the update.

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Which goods are affected?

  • POAO (Products of Animal origin)
  • ABP (Animal by Products)
  • HRFNAO (High risk food and feed not of animal origin)
  • Plants and Plant based Products
  • Composite Products
  • Germinal products

What are the consequences if I miss doing the IPAFFS-Declaration?

The goods will be held at the UK border.

I am an EU exporter, what are my obligations due to IPAFFS?

As an exporter, you have no obligations to the IPAFFS Declarations. However, an IPAFFS Declaration cannot be made without the correct Health Certificate which you are responsible for.

I am a UK importer, what are my obligations due to IPAFFS?

To notify DEFRA within the specified timeframes that goods will enter UK which KGH can handle for you.

I am a UK importer, what are my obligations due to IPAFFS?

To notify DEFRA within the specified timeframes that goods will enter UK which KGH can handle for you.

How do I know if my products require an IPAFFS Declaration?

Reach out to our dedicated consultancy team who can help you review your commodity codes and how IPAFFS potentially impacts your business.

How does Incoterms impact my responsibilities as an Exporter and importer?

They do not, the IPAFFS declaration is still required regardless but should you wish to ship DDP please contact for advice.

Do I need to register with the DEFRA if I use a customs service provider?

As an importer of products subject to DEFRA controls you will need to be registered with DEFRA.

Do I need to be UK based/UK company (EORI number GB) for setting up an IPAFFS account?

Yes, but KGH can handle this for you, just ask.

Why KGH?

IPAFF registered
KGH already has access to the IPAFFS and is ready to manage your IPAFFS declarations within the set timeframe.

Experience in the Brexit consequences
We are up to date with all HMRC legislation & DEFRA associated requirements and have experience with developing solutions for customers facing Brexit consequences.

Offices in both Europe and the UK
We have an overview of the whole customs process and can act as an intermediator between exporter, importer, and Border Control to prevent issues arising e.g. from mismatched documentation.

Automated processes
With experience in automatizing customs processes by aiming for a higher level of digitalization KGH can support you with optimizing your data flows for reduced manual handling.

Providing professional capacity
KGH has well-trained and experienced customs administrators with 1200 people at your service.

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